The Insight Aotearoa newsletter is powered by a free piece of software called Mailman. It's quite a powerful piece of software but unfortunately it isn't the most friendly tool to learn to use.
To make any changes you need to log into the administrative web page which can be found at (please contact Lindsay for the password):
Please be aware that logging into this page gives full administrator privileges, so please be a little careful what you do and change.
Adding and Removing Subscribers
Once you've logged in you'll see some navigation links at the top of the page. You need to go to "Membership Management...". Once you click on it you'll see three additional options. The options are "Membership List", "Mass Subscription" and "Mass Removal".
You can use these three options to add/remove people from the list. Here's a quick run down of what each option does:
Membership List - This gives you a list of everybody who is currently subscribed. You can use this to find out who is subscribed and what email address they have subscribed as. It's broken up into sub-pages to make it easier to manage large lists. You'll see the alphabet across the top of the list of members, click on the letter to see the people whose email addresses begin with that letter. You can unsubscribe them by ticking the "unsub" box to the left of their email address and then clicking the "Submit Your Changes" button.
Mass Subscription - This allows you to add a whole bunch of people at once by entering their email addresses into the text box in a certain format. There are three options which allow you to control how they are added, in the interests of simplicity just ignore them and leave them at their defaults, if you have questions please ask. You can add people to the list by entering a list of email addresses, one per line, like this:
Adam Shand <email@example.com> Lindsay Lyons <firstname.lastname@example.org>
Mass Removal - Works the same as the subscription page but people are removed. You don't need to put their name, just their email address. As an example you would unsubscribe both of the above email addresses like this:
Letting People Manage Their Own Subscriptions
Managing everyone's subscriptions on their behalf can quickly turn into a lot of work. To help make it easier Mailman provides a self-service web page where people can manage their own subscriptions to the mail list. This web page can be found here: